Restrict Myfolder size

[Cognos8]

My users un necessarily adding reports in myfolders. i want to restrict the size that can be stored here based on groups. is there a way to do by cognos administrator .i can identify for individual user. but can we identyfy list of the users who have My folders?

[Prerna Chaudhary]

Hi,

As per my understanding no can add reports to anyone's My folders Tab except the administrator. But you can try the following steps. This might resolve your issue:

1.   Open Cognos 10
2.   Go to "My Area " icon at the top
3.   Select "My preferences" from there
4.   You will to get to see then Set Preferences window
5.   Click on the Personal tab-It gives you the summary of your authentication information and manage your credentials. You can also view the groups and roles whose access permissions you have in this session and the capabilities available to you
6.   Go to Credentials option at the bottom -It lets you see the users, groups or roles that can use your credentials to run activities

Hope this was helpful to you. :)

Thanks and regards
Prerna
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pchaudhary@infocepts.com | www.infocepts.com
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[Cognos8]

Hi ,

I am a administrator , my requirement is little different.  I shud be able to view all users my folders, but i want to restrict the number  of reports and size they can store it in myfolder. ex: user shud not store more than 10 mb in their each myfolders.

[PolzovatelCognos]

I know that you can limit the Report size. However, I do not believe that Cognos has the ability to set (via Administration) a limit size on users' My Folders. Accomplishing something like this will most likely require some development via the Cognos SDK. Hence, perhaps you should just establish a process that your end-users are aware of and create some kind of query/event to "detect" each users' My Folders limit on a schedule-basis, warning them (automatically) if the limit is over the suggested limit. This will most likely require some development as well, but probably less development than option 1. If had to tackle something like this, my first question would be: is this information stored any where in the Cognos Content store? How/where can I find the total size of a user's My Folders? Once you find that, that should at least get you started. Hope this helps.

[PolzovatelCognos]

I probably should have also asked the following question:
Are the reports being saved to the file system? If this wasn't setup, then the reports are actually stored in the Cognos Content store as XML. Hence, "size" is a relative matter.

Just out of curiousity, what is the need (business need) to have this restriction? Are you encountering storage issues in the server?