Hi all again (told you I'd be back!). Do excuse the questions if the seem very noobish but I''d rather be on the safe side than break everything entirely!
I'm just doing some housekeeping with Cognos and I have a number of users I need to delete as we have way too many and some of those users no longer use Cognos. What I want to know is if I delete users is there a particular way of doing it? As my plan was to go into Cognos Admin, Security then delete the users profile.
Is this the conventional way of doing it - as I'm just worried if I delete their profile any of their reports etc may be deleted/inaccesible (which would mean re-assigning all their assets). Would it be better to disable an account instead perhaps?
Any advice you experts can share would be very welcome :)
Do they have content in My Folders? If so, you'll want to move that out to a public folder first. And if there are public folders with reports to which only they have permissions, you'll likely want to change the permissions so someone else can use it. But even if you forget to do that, with administrator privileges you will be able to see/change the report and permissions later.
Otherwise, yes you can just delete the profile as you said.
Thanks for the reply bdbits. Yes they do have content in their own private folders so I will get that moved across, plus there are plenty of permissions to change so lots to fix really. As long as it's only those 2 tasks that need performing that's great, as I was worried that I may have missed something else in the background that I would have needed to check but it doesn't sound like it.
If they have reports/jobs scheduled with their logins those will stop working so the permissions on those have to re-assigned too.
Oooo, good catch cognostechie, and spot on! I completely forgot about scheduled reports/jobs.