Content Removal from Cognos - Want to delete report versions

[Penny]

We are running 11.1.7 FP3 and I would like to delete all saved report outputs from the content store.  Our organization has no requirement at this time to archive any report outputs.  I found out recently that the report property 'report output versions' when set to zero means unlimited so I have two things to do.
1.  Change report properties - is there a way that I can do this globally?
2.  Run Content Store Removal - but have some questions
       What is recording level - is there a way I can get a list of what is being removed?
        Job must choose between
                    Team content - that makes sense
                    My content - is that ALL users my content because if it isn't it is not useful as I would like to clean that up as well.
                    Directory - stupid question but I don't understand what this means.

I have been searching IBM documentation and they go over this task but without enough detail to answer my questions.

Any help appreciated.  Thank-you

[Eric.Pleiss]

Hi Penny,
You can update report outputs globally, and remove all report outputs from anyplace in the content store that you'd like using a Cognos Admin tool such as MetaManager. 

We make it easy to search for all reports, update their default outputs with one click, and then give you an option to both backup/archive report outputs, and remove them from the content store in bulk. 

Check out https://bspsoftware.com for full product details.  And if you'd like a fully functional trial key to take care of this task, and more, let me know and I can send something your way.

[Penny]

We do use Metamanager at our site.  It is a great tool.  Can you be more specific about which Metamanager module performs these tasks?  I believe we are licensed for Deployment and Update.

Thank-you

[Penny]

If I change the recording level on the content removal option, where is the detail recorded?

Thank-you

[Eric.Pleiss]

Penny,
You can use a couple of different modules to solve this use case. 

I'd recommend using Backup and searching for "//output" to grab all of the outputs and back them up.  Alternatively, if you want to find them first, we have a built in search in Canned Reports for Report Outputs.  Then you can find the older ones if you wanted to, and just remove those. 

Either way, group them up, back them up, and then you can delete them from there.  Object Editor will allow you to update all reports with the Report Output Retentions to something more to your liking, either a set number, or a time period. 

If you have questions, feel free to reach out directly, eric.pleis@techdata.com, or open MetaManager and go to Help and contact the support team.